Category Archives: Online Reviews

Bring Online Reviews to Your Daily Huddle

I just had a great conversation with Anastasia Turchetta, who is a dental speaker and hygienist, (she’ll be speaking at TBSE this year) and I was showing her our new product, Reputation Monitor.  She immediately had a suggestion which I thought was great, which was to use it in the morning huddle and read the previous day’s reviews to the team.  This serves many purposes.  If there was as negative review, then the team can discuss what went wrong and how to correct it going forward. (It also should be someone’s job to respond to the negative review, but that’s not for the huddle.)  If you had positive reviews, this lets the team know that they are doing a great job and that people are noticing, and gets everyone excited about the day.

It also has the benefit of reminding team members that they are being reviewed, like it or not.  And so that should make them step up their game, and be conscientious, considerate and courteous throughout the day.  And it keeps the idea in mind that they should request that the patients do reviews for the practice, and that they can even do it in the office on their smartphone.  Or the patient could be encouraged to check in on Facebook and post a comment.

Reputation Monitor is a great tool for showing every comment that is being posted about the practice, whether it’s in social media like Facebook or an online review on Yelp or Google.  And this is a terrific way to take advantage of that information.  Thanks, Anastasia!

Tracking Your Online Reputation

As I mentioned in my most recent blog post, online reviews are taking the Internet by storm, and it’s one you better be prepared for. I believe that tracking your online reputation on a daily basis is so important that my company has just launched a new product, ReputationMonitor, which goes out into the Internet looking for every place that your name or your practice is mentioned, and puts all the results in a single dashboard so that you can take action.

There are a number of lightweight versions of this type of service such as Google Alerts, and some that claim to track your reputation, but most products are not very comprehensive, and only track a few sites. Ours is the most comprehensive, and it is the first of its kind exclusively for the dental industry. I’m really excited about it because it works so well and is so easy to use. As you know, I normally don’t hawk products in this blog, but in this case the need is so critical that I want my readers to know about this tool. The fact is most practices would never have the time to gather all this information, or even know how to do it.

ReputationMonitor covers three different categories of websites:

  1. Directory listings
  2. Online review sites
  3. Social media

With directory listings, you will find that there are dozens of websites, many that you’ve never heard of, that have some of your practice information, but often that info is inaccurate or incomplete. And worse, most of the time it doesn’t have your website listed, so there is no SEO juice. ReputationMonitor gives you an easy way to go and fix that information.

With online reviews, although you can’t get the negative ones down (and anyone who promises that they can do that for you is deceiving you), at least you know they are there, and you can respond to them. And with positive reviews, it gives you easy steps to post those reviews on your Facebook Page or Twitter, and you can even copy them and post them to your website. It will even send you an email or text message whenever a new review is posted about you anywhere. (The one exceptions are Angie’s List, which is a closed subscription site, so it only sees what they choose to make public, and then we will see it, and Facebook personal profiles, which are also private.)

With social media, you get a comprehensive look at what is being said about you, and where it is posted. This is also something you should be tracking daily and responding to.

You can also track the reputation of three different competitors of your choice, to see how you compare.

It’s a phenomenal tool for a practice, and it’s only $59 per month (and less if you’re a 1-800-DENTIST client already). If you’re interested in a demo, call 855-225-5231 or click here.

When it comes to your online reputation, the writing’s on the walls (that’s a Facebook joke, if you can’t tell.)

Online Reviews Are Like Vampires

The dental world is abuzz with stories of online reviews of practices, with good reason. Like vampires, online reviews live forever.  And also like vampires, if you’re not careful they can suck your blood until you’re dry.  A recent study showed that 89% of online reviews are positive.  This is absolutely not true for dentist reviews.  Because people don’t really have a good way of assessing treatment plans or a dentist’s clinical skills, they go by impressions created by the cost, the practice environment, the staff attitude, and a host of intangibles, and when they are scared, unhappy, disappointed or think they are overcharged, now they go on Yelp, Google or someplace like that and spew about it.  Venomously.

And you can’t get that review down. Many have tried. And people who read them don’t come away with much factual information, but people give credence to reviews, because they’ve been reading reviews on Amazon, Trip Advisor, Rotten Tomatoes and FourSquare (and Facebook, too) for years, and they won’t make a decision without hearing from the masses.

It’s a scary environment, and it’s also very hard to track. There are literally hundreds of websites that have some information about you, most of it that you didn’t submit and don’t know anything about.  And it would take hours every week to search them out and respond or correct them.  Until now.

Here at my company we felt that this is such a critical area of marketing that we developed a tool for dentists to easily track that information, and then do something about it.  Last week we officially launched Reputation Monitor.  Here in one dashboard you can track everything from reviews, to social media, to competitors’ ratings online.

This program goes out and searches hundreds of websites and compiles the data for you, and then gives you an easy way to fix it, or at least comment on if it’s a review, or even bring positive reviews into your own Facebook page or website.

It will even send you alerts when a new review appears, by email or right to your cell phone if you’d like.

I think this is an essential tool for dentists or office managers to take control of their online reputation without spending a huge amount of time.  There are other products that claim to do some of this, but this is the most comprehensive and user-friendly product out there.  I’m really proud of it, and I hope you’ll try it and tell me what you think.

It does so much that it takes 15 minutes or so to fully demonstrate it.  If you’re interested, click to schedule a demo for Reputation Monitor.  In a later blog I’ll talk about my recommendations for dealing with negative reviews.

This is what the overview page looks like:

Dental Blogs: Why and How

In a webinar that I did yesterday, I mentioned the increasing importance of blogging for a dental practice.  For those of you who don’t know much about blogs (you’re reading one now, so you have some idea!) the word is short for “weblogs”, which were created as a form of online journal, essentially with articles that are written, usually by one person, and archived and searchable for anyone who wants to read them.

You can also subscribe to blogs, which means you could get them sent to your email whenever they are published.  If you wanted to do this with my blog, you would click on the button to the upper right that says, appropriately enough, “FOLLOW BLOG VIA EMAIL”, and then fill in your email address.  Now, onto your blogging career.

First, the “Why”.  Most dentists would say to me, “Who the heck is going to read a dentist’s blog?”  The answer is, no one. Your patients most likely won’t ever read it. On rare occasions a potential new patient might read it. But this is who will always read it:  Google, Yahoo and Bing.  In other words, the search engines.   So what you are doing is providing relevant content for Google, etc., to associate with your website.  Google is out there on the internet all day long looking at everything, and inter-relating it so that when someone does a Google search they can present what they deem is the best possible result, based on hundreds of criteria that they use (but won’t tell us about.)  So your blog is one element in what I call “The Google Matrix”.

This consists of your website, your Facebook Page, your Twitter posts, your LinkedIn profile, your videos, and, perhaps most important, reviews that are written about your practice on Google, Yelp, Angie’s List or other review sites.  See my previous blog about these.

Assuming you have good content across this matrix, your website will then have strong SEO, or search engine optimization, which should make it appear on the first or second page of Google search results (or Yahoo or Bing).

This is why you want steady content going onto your blog on a regular basis.

Now, the How.

Creating a blog is remarkably easy.  Go to either, or and download the software.  It is free to run a blog through these sites.  And they will also host the blog, so you don’t even have to deal with that.  Follow these simple steps:

1. Pick a design. (They call it a theme.) Doesn’t really matter what you pick, so choose what you like.

2. Come up with a name for your blog.  Something with “dental” or “dentistry” in it.

3. Fill in all the relevant information, especially your website. This is how the search engines are going to associate your blog with your website. Create settings that will allow you to automatically publish to Twitter and LinkedIn. This gives you fresh content on those sites.

4. Write your first blog and publish it.  Be sure to preview it to see how it looks.  And spell check it, I beg you.

5. Categorize and tag the blogs.  ALWAYS do this.  Google is looking for this to know what the blog is about.  It should always have “dentistry” and “dental” as categories and tags. The rest you can create and add based on what’s in the blog.

Your blogs should be short and sweet. Two paragraphs, two sentences apiece is plenty.  This is where you write about dentistry (as opposed to your Facebook page, which is where you personalize your practice.)  Write about procedures, technology, cases (no patient names), or whatever else you want.  Add a picture occasionally.  And a video.  Remember, you’re not trying to create a beautiful, comprehensive blog like the ones people read all the time, so don’t get perfectionist about it.  You are just feeding the matrix.

If you want to increase the relevance of your blog, figure out how to use hyperlinks (the words that appear in blue and allow you to click to go to another website.)  Also, list your favorite websites and blogs on your page.  But don’t expect blogging to magically jack up your SEO overnight.  It takes months.  And you need to be feeding the matrix at the other points as well to get the optimum result.

How Often?

I recommend blogging once a week.  Ideally this should be someone else’s job in the office, not the dentist’s.  And you can write a dozen blogs all in one sitting, and then schedule them to publish on specific dates. On WordPress, for example, as you draft the blog, you’ll see on the right where it says, “Publish immediately” and “Edit” next to it. When you click on edit you can choose the exact date and time you want each blog to publish.

Welcome to the blogosphere!

Back to Basics: Your Facebook Page

You either have a Facebook fan page at this point or you know you need one. At least I hope it’s one of the two. For those of you just starting one, here are some key points, and if you already have one, use this post to check to make sure that you are doing everything right.

If you’re still struggling with why you should be active on Facebook, let me say simply that this is the new digital word of mouth. This is how more and more people will find out about the experience of being in your practice from the patient’s perspective. The largest growing segment of Facebook users are 25-39 year olds. And they average more than 6 hours a week, with women spending twice as much time as men.  In other words, good potential patients.

So let’s start with the basics: a fan page and a personal profile are two different things on Facebook. A page is for your business. You would start here: Click on “Local Business or Place” and choose the “Health, Medical, Pharmacy” category. There is no “dentist” category, so you need to create a subcategory in the box below.  You can write “dentist” and even two other choices that will all show up.  The important thing to do is choose the main category as “Health, Medical, Pharmacy”, which won’t show up on your page, your subcategory will, but it will allow you to have recommendations from patients.  More on that later.

Fill out EVERYTHING! Your hours, your services, all of it. Especially at the bottom, be sure to put your website, an email address where you can be contacted and your practice phone number.

Your USERNAME is important. You only get two shots at this. Once you choose one, you can only change it one time, so choose wisely, and remember that you want it to be short enough to put on a business card. It doesn’t have to be your full practice name or your exact name, but it needs to describe you quickly and accurately, like “HappyToothChicago” or “FredsToothShop”. As close to your website name as possible is helpful as well. The sole purpose of this username is for you to be able to direct people easily to your page. The result will be that if someone puts in in a browser it will go directly to your Facebook page.  Be sure to put your Facebook location on your business cards.

The next step is to set up permissions. You want to grant wide permissions, because you can always delete any post that someone puts up. You can also set up administrators for the page, besides the dentist, and give them a range of powers with the site. I recommend having at least two other people as administrators, just to be able to post and make changes for you.

Add photos. No photos is death on Facebook. (It’s not “Wordbook”.) You will need a good, panoramic shot, probably of your team, for the main photo, and a small logo shot for the lower left corner. Here are two samples of excellent pages: Spodak Dental has a great team shot here, and Romani Orthodontics is always showing some new contest she’s doing.

The four buttons that you see under the large photo can all be moved around and changed, except for photos.  If you are a Patient Activator client, we can add a module that will let visitors request an appointment, and it will also post reviews that Patient Activator gathers from your patients, and this will be a button that you can display.

Notice also that in Dr. Spodak’s page he is listed as a dentist (under his logo). This is his subcategory. He has also chosen to write his own section below that.  On Romani’s you see that her phone number and address are there. This is the standard Facebook Timeline display. When you click on her address it goes right to a map.  Facebook also shows whether you’re open at that moment or not.

But here’s a key difference: because she categorized her practice as “Health, Medical, Pharmacy”, Facebook creates a section where patients can write a recommendation. (This is also possible when they “check in” on Facebook on their mobile device.)

So your page is up and running. What’s next? Now you need to make it someone’s job in the office to post on a regular basis. NOT the dentist!  There is undoubtedly a Facebook geek in your office.  Make it part of her job.  This person should be checking Facebook every day, commenting whenever a patient posts, and adding posts, photos and occasional videos.

You also need to start asking patients to “like” your page.  You can do this by asking them personally, by emailing them, and by doing little contests or giveaways.  Notice that both these practices have thousands of likes.  They’ve been working at it.  And they have hundreds of posts by them and by patients.

This matters for two reasons.  First, viewers want to see new posts and lots of them.  That adds credibility.  Second, the search engines look at the posts.  Google, Yahoo and Bing are looking at your fan page (they can’t see Facebook personal profiles), and they are indexing them as one of the factors in determining the relevance of your website. In other words, better SEO.

Ask patients to post on your wall while they’re in the office. (A previous blog talks about the easiest way to get results.)  And remember, your own posts on Facebook should NOT BE CLINICAL.  Facebook is about showing the personal side of your practice and your team.  Post fun stuff: your Halloween pictures, favorite patient of the month, team member profiles, sponsorship events.  Be a part of your community, and show it.

So what should patients post?  Something simple, like “I’m here getting my teeth cleaned, and I always feel better afterwards. And I love everyone who works here!” To which your team member should respond with a commend like, “We love it when Sarah comes in—she always brightens our day!”  And remember,  happy patient has much more impact in a photo than in just a review.  And video testimonials are also nice.

Don’t forget about HIPAA. If you put up a photo of a patient, don’t talk about the clinical aspects of their smile. If the patient puts the post up themselves, they can of course say whatever they want.  And make a habit of getting releases from your patients to use their image in all media, including social media.

The new Facebook Timeline has some excellent features, including being able to “pin” posts that you like and keep them up at the top of your page.  Take advantage of them. Facebook now also makes it much easier to do special offers.  Try a few of those.  They don’t cost anything.

Welcome to Facebook and social media. There are levels and levels of customization that you can do, with help, to improve your look and response rate, but this will get you 80% of the way.

And I’ll say one more time, the primary purpose of your Facebook page is to personalize your practice, and make it possible for your own patients to refer you easily, and for people in general to get a feel for the experience of being a patient.  If someone tells you they can get you hundreds of new patients through Facebook, don’t believe them. It’s one part of your whole marketing plan, not all of it.

Make the Bread, Buy the Butter

This is the title of  a terrific cooking book by Jennifer Reese.   She has done all sorts of research to basically see which makes sense for all different types of cooking, doing it yourself or letting someone better do it. (Hence the title.)  I think it’s a great principle to apply to any business.  With all the systems and processes in your practice, ask yourself, what are you doing that you shouldn’t be doing yourself, and what are you not doing yourself that you should be?

For example, do you sign your own checks?  Or can someone else pay bills and charge things without your approval.  Embezzlement only happens when you don’t have knowledge and control of your money.  I know businesses doing $40 million a year where the owners still sign the checks, except for payroll, and require two signatures for anything over $3,000.  Do it yourself.

How about your website?  Doing it yourself, when you get around to it?  Search engine optimization is the most rapidly changing aspect of the advertising world.  Web design is 10% art and 90% results-testing. How could you possibly keep up with it?  Outsource it.

Your lab.  Should you send all your crowns out, or should you get on the CEREC train?  Well, more than 10% of practices now use CAD/CAM, and it’s saving them money, and getting their patients out of the office in one visit instead of two.  That’s a pretty good consumer benefit.  And it gets even better when you stop doing composites and use porcelain for inlays and onlays as well as for crowns.  DIY, I say.  Anteriors? Maybe not yet.

Are you writing your own advertising? Where did that skill come from?  Outsource it.  You can even use a website like to create logos and ads and even Facebook pages.  Have someone do your keyword buying too, if you’re doing that yourself.  It’s trickier than Google says it is.

Social media. Are you letting some outside service do your posts for you?  Nothing is more obvious–and unappealing–to a Facebook reader.  Someone in your office should be doing the Facebook posts, commenting, and tracking your reputation online.

The list goes on: insurance billing, reactivation calls, payroll, supply purchases–take a few minutes with your office manager or your whole team and ask the question.  You may be wasting time, or not getting something done the way it should be, or not protecting yourself.  Question everything.

That way you can concentrate on making more bread.

(Feel free to comment on this blog with what you would change.)


The Best Places for Patient Reviews

After a speaking engagement last week in Atlanta, a dentist asked me how I would rank the various places where patients can review his practice.  I thought my answer would be of general interest.

#1.  Google.  No surprise there.  80% of business search is done on or through Google or Google Maps.  And underneath the search results are the number of Google reviews that can be read. (These reviews have to be written by someone with a gmail address, by they way.)

I will again use my friend Dr. Craig Spodak’s results to show you.  See how he has 89 reviews?  Also note that someone can click next to that count and write their own review.  The more reviews you have, the better you will come up on Google in a natural (unpaid) search.

#2. Your Own Website. This is the next place people are likely to look for reviews (and Google will also be searching your site for them, which will boost your website’s SEO).  This means you have to have a website that is dynamic.  That word means something specific in the web world–that is, that you can add and change information yourself, rather than having to use your webmaster.  You need to be able to add photos, video, your blog (if you’re doing one) and especially patient reviews and testimonials.

This requires you to solicit those reviews from your patients, and then post them yourself. Or, much more simply, you could use a digital communication application like Patient Activator, that has as one of its features automatic patient surveys.  This application will email patients three days after their visit and ask them to respond to a short survey, and encourage them to write a review of the practice.  It is then posted to a microsite of your practice (more SEO for you), and you can also use the reviews you like on your own website, and also pop them onto your Facebook fan page.

#3. Yelp. The usage of this business review site varies widely city by city, but more and more people are posting reviews about everything, including dentists.  About 70% of US dentists have at least one review, I’ve been told.  You want to invite your patients to do this, ideally while in the office.  The best way is to get a few tablet computers for them to use, as I suggested in a previous blog.  One key point: Yelp gives preference to reviews that are written by frequent reviewers on their site.  This means that if a patient doesn’t normally review on Yelp, the review might not appear, or will not float to the top.  Yelp does not list your reviews chronologically, but by a combination of rating and some more mysterious elements.

#4. Facebook.  This is not technically a review site, but patients can now write “recommendations” on your Facebook fan page, and these are shown separately.  One glitch–if you have not properly categorized your dental practice there will not be a place for recommendations.  I also don’t feel like people use Facebook to see recommendations that much, but rather go to your fan page to see what people post about you, or what you and your team post about yourself.  You should use iPads to get patients do post here as well while they are in the office.

#5. Everywhere Else.  Angie’s List, LinkedIn, CitySearch, Dr. Oogle all have reviews.  Angie’s list is probably the next most important place, but reviews can only be read by subscribers, and only subscribers to the site can post reviews.  It narrows the audience considerably, and also the number of your patients who could review you there.  The site does a wide range of businesses, while Dr. Oogle is strictly health care, but the latter site gets significantly less traffic than all the others.

Reviews will matter more and more, so now is the time to focus on them, but make sure you are getting them in the most advantageous places.  And remember, you don’t need hundreds of reviews.  No one would read that many. But you need a steady stream of fresh ones. Even two a week will add up quickly, and help with your SEO, but I would aim for one a day, and you’ll be well on your way!

Google+Local: What It Means to Dentists

On May 30th, Google changed Google Places to Google+Local.  What does that mean to you as a dentist?  Hopefully, you understand what Google Places is/was, but let’s assume you don’t.  Google Places was a section of the search world where your business showed up in a Google search–either on a Google map, in a browser, or on mobile phone local search.  In that result will be information that Google gathered about your business: what type of business it is, the name, address and phone number. (You’re already there, if you know it or not.) But you as the business owner can add a great deal more information about your business: your hours, your services, promotions, photos, videos, your website address.  All very good stuff for people to find.   And you should have done it by now, but if you haven’t, it’s more important than ever with this new change.

You claim your business and add the information about your practice in the same place as the new Google+Local, which is  You find your business there starting by clicking at the button indicated below in red and following the instructions:

You MUST do this for your practice, and fill it with as much information as possible.  Here’s why:

1. It’s free.

2. It now boosts your SEO for your business and your website (which Google Places didn’t).

3. Reviews matter more than ever, and this is where they show up.

4. Search on mobile phones is exploding, meaning you need local listing with a lot of information.

5. Did I mention it’s free?

If you’ve already claimed your Google Places site, your practice will show now up in Google+Local, but looking very different. This is what my friend Craig Spodak’s site looks like.  Notice his fine use of photos.

So why the change?  Because Google wants to vastly expand two areas: local business advertising and social media.  Google+ is their social media equivalent to Facebook, but not a lot of people use it relative to Facebook’s daily activity.  But now, with Google+Local, Google is combining the search result information from Google Places and Google+, and indexing it for SEO purposes.  As I mentioned, this was not done previously, so doing Google Places did nothing for your own business SEO.  But it also means that now the more activity–social activity–that you have, the more your practice will come up in organic search as well.

So just as I recommend weekly activity on Facebook for your practice, you now need to have weekly activity and daily input and reviews from patients on Google+.  That’s the bad news.

The good news is the SEO, and the better look, and the fact that everything is happening in one place.  And no doubt you will be able to do promotions on this as well, for $, of course.  This will change and evolve over time, but Google wants into this space badly, so they are going to keep working it.

What’s different? These three areas:


Before, there were star ratings from one to five stars.  Those are gone.  Now there is a score, and the score is a bit confusing.  The reason for the score is that last year Google bought Zagat, the travel review business, and it has now incorporated those Zagat reviews and ratings into Google+Local. This has nothing to do with dentistry, as we are not reviewed in Zagat, but the scoring shows up the same.  It is a scale from 1 to 30.  However, when someone reviews your practice on Google, they will rate it on a scale of 0 to 3, and then Google will multiply that by 10, and then average all the scores, just to make it uniform with all the Zagat scoring.  Weird, and it probably will change, but for now that’s how it works.

Your reviews will still show up, but it will be easier for people to write them, though they can still only write a review if they have a gmail address. But you need patient reviews!  This is ever-growing in importance, and Google only presents reviews done on your Google Local site, not any other reviews from anywhere else.


In a search now, Google will now not only look at the rating and reviews for your business, they will look at both the frequency and content of the various postings and social activity on your Local Page.  Of course they are manipulating you to use Google+, but they are the big dogs, so we must play along.


Now this result will appear in several places: if someone searches on Google Maps, or if they simply do a Google search, and also now if they search within Google+, where there is now a “local” tab on the left, as you can see in my Google+ page, where the blue arrow is pointing.

If they search for anything in the top search box, they’ll get a result like this one for Dr. Craig Spodak:

The same results will occur on mobile phones for all three types of searches. (In June, Apple will launch its own mapping app  so it won’t show up on iPhones unless someone uses a Google Map app or a Google+ app on their iPhone.) In a previous blog on smartphones I talked about how prolific and accelerated the use of search will be on mobile phones.  This plays right into that.  Once they click on it, then it will go to your Google Local page.

So what should you do?

First, you need to get your Google Places claimed and fully filled with information.

Second, elicit Google reviews from your patients on a regular basis.

Third, have regular posting activity going on within your Local Page. Don’t spend a lot of time on this, but don’t spend none.

Remember, this is not going to suddenly flood your practice with new patients, but it is going to make you easier to find, and easier to find out about.  And that’s what millions of people will use it for.  So don’t wait another day.  You can add more photos and video as time goes on, but get started now.

By the way, if you are a Patient Activator customer, we’ll walk you through every step of this just to make sure it’s exactly right.

Hot Off the Presses–my 4th Edition

The latest edition of my book, “Everything Is Marketing” was just released today.  It has a lot more information on the internet world, from what type of website to have, to dealing with reviews, Google Places, Facebook and more.

For my readers I’m doing a special offer.  You can get the book at the link on this page using the discount code “fred joyal” (with the space and not the quotation marks) and the book is $10 shipped, and the audiobook is $20.  The book is also available on Amazon and Nook. (I’m working on the iBook and Audible editions–whew!)

Howard Farran of Dentaltown fame says, “This book is a must-read for every dentist and everyone on the team.  Fred shows dentists how to think about their business from a marketing standpoint, and offers dozens of ways to put that knowledge to practical use.”  Thanks, Howard!

If you already have my book, the most critical change is in the online chapter, and I’m happy to send you that chapter for free.  Just email me at and ask for Chapter 23,  and I’ll send you a word doc.

Thanks to all my supporters out there, and I hope this book and blog continue to help dentists thrive and enjoy every practice day!

Hey–You Look Different! Facebook Timeline Changes Your Fan Page

On March 30, Facebook launched a new look for business fan pages called Timeline, which drastically alters the appearance of your page.  This is the new format for all fan pages, not optional. You will want to put some time into updating your page quickly, because otherwise it will not look right. There are several key points and advantages to know about this new layout.

1. Your cover photo is now panoramic, which means it’s a wide horizontal picture at the top of your page.  I recommend using a team photo, or combining two photos side by side.  You will have to combine the photos yourself before you upload the picture—this can’t be done within Facebook.   It can be a photo of the dentists with the logo of the practice on the side.  Do not put offers or promotions in the cover photo.  Facebook doesn’t like it.  Also, keep in mind this photo is public–anyone can see it who searches for your page.  It will create a much nicer look for your page, so take some time with it, and change it every once in a while to keep it fresh.

2. Where before all your posts showed up chronologically, now you can “pin” a recent post and it stays up at the top of your page for as long as you want instead of getting replaced by the next post.  Which means if you have a special post or photo, or a promotion, you can keep it well in view.  Take advantage of this feature–it’s an excellent improvement.

3. Your practice address appears right under your thumbnail photo, and people can click on it and get a map.  It also displays your phone number.

4.  Just below your address, it now shows if your practice is open at that moment. Facebook looks at your office hours to determine this, so make sure your hours are accurate and up to date in your basic information.

5. The next valuable change is that there is now a section that appears called “Recommendations.”  This is written by people who have visited your fan page or “checked in” to your practice on their phone and then written a review.  This is different from a wall post.  If for some reason your recommendations do not appear, it means you have not set up your fan page as a “local business & place” in your basic information.  Change that, because you want people to see what patients have to say about your practice.  Also, underneath each recommendation is when it was posted, so you want to keep these fresh as well.  (see my previous blog about using iPads in your office to get a steady flow of reviews).  You don’t want recommendations sitting there that say “four months ago” or “nine months ago”.   People want to see current reviews.

6. Under the cover photo you will see buttons for your applications.  All of these can be selected by you except “photos”, which is permanently there.  You should have an app that allows people to request an appointment, and another to show your latest promotions. (The one you see there is a feature of our Patient Activator service.) Also, you can change the name of any of these apps (except the Facebook basic ones), and you can move their positions so that the four that appear are the ones that you want.  The Patient Activator application for your Facebook page automatically posts reviews, and you can add promotions, and it also lets people request an appointment and you’ll get an immediate email.  This should be a feature of any digital communication application that you are using.

Lastly, keep in mind that the most important part of your page will always be the wall posts, no matter what else Facebook changes.  You will still want fresh new posts and comments all the time, posted by you and by your patients.  Even when Facebook does its next unexpected change, which is inevitable, that will remain the core value of your fan page.  Remember, your primary Facebook strategy is to personalize your practice and give your patients a forum to recommend you.

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